Case Study

Inventory & Formulation Module with Spring Boot

Developed a comprehensive inventory management solution for a manufacturing client using Spring Boot, including formulation, purchase order, and bill booking modules. Automated material accounting, secure issuance, intelligent reorder triggers, and seamless GRN-to-bill booking integration with masked raw material codes for secure formulation.

Objective

  • Automate and streamline the material accounting and purchase process
  • Enable secure issuance of materials to production units
  • Implement intelligent triggers for reorder and inventory alarms
  • Mask raw material code names for secure use in formulation modules
  • Seamlessly link GRNs to Bill Booking modules for end-to-end traceability
  • Develop formulation, purchase order, and bill booking modules for complete process automation

Our Solution

  • Designed and developed a Spring Boot-based inventory management module
  • Automated the purchase process, including material accounting and approval workflows
  • Implemented secure issuance and tracking of materials to production units
  • Developed intelligent triggers to alarm for reorder points and low inventory
  • Masked raw material code names, enabling secure and compliant use in formulation modules
  • Integrated GRN generation and automated linkage to Bill Booking modules for streamlined billing and audit trails
  • Developed and integrated formulation, purchase order, and bill booking modules for end-to-end process automation

Technology Stack

Spring Boot Java MySQL REST API JPA/Hibernate Spring Security Maven Docker Jenkins Git

Inventory Management System Architecture

graph TB subgraph "Presentation Layer" A[Web Interface] B[Mobile App] C[API Gateway] end subgraph "Application Layer" D[Inventory Service] E[Formulation Service] F[Purchase Order Service] G[Bill Booking Service] H[User Management] end subgraph "Business Logic" I[Material Accounting] J[Reorder Triggers] K[Code Masking] L[Approval Workflow] end subgraph "Data Layer" M[(Inventory DB)] N[(Formulation DB)] O[(Purchase DB)] P[(Audit Logs)] end subgraph "Integration" Q[GRN Integration] R[ERP System] S[Supplier Portal] T[Production Units] end A --> C B --> C C --> D C --> E C --> F C --> G C --> H D --> I D --> J E --> K F --> L G --> Q I --> M E --> N F --> O H --> P Q --> R F --> S D --> T style A fill:#e3f2fd style B fill:#e3f2fd style C fill:#fff3e0 style D fill:#f3e5f5 style E fill:#f3e5f5 style F fill:#f3e5f5 style G fill:#f3e5f5 style H fill:#f3e5f5 style I fill:#e8f5e8 style J fill:#e8f5e8 style K fill:#e8f5e8 style L fill:#e8f5e8 style M fill:#f1f8e9 style N fill:#f1f8e9 style O fill:#f1f8e9 style P fill:#f1f8e9 style Q fill:#fff8e1 style R fill:#fff8e1 style S fill:#fff8e1 style T fill:#fff8e1

End-to-End Process Flow

1
Material Request & Approval
Production units request materials through the system, triggering automated approval workflows based on predefined rules and inventory levels.
2
Purchase Order Generation
System automatically generates purchase orders when inventory falls below reorder points, with intelligent supplier selection and pricing.
3
GRN & Receipt Processing
Goods receipt notes are automatically generated upon material arrival, with barcode scanning and quality checks integration.
4
Secure Material Issuance
Materials are issued to production units with masked codes for formulation security, maintaining complete audit trails.
5
Bill Booking & Integration
Automated bill booking process with seamless integration to accounting systems, ensuring end-to-end traceability.

Implementation Timeline

Phase 1 (Weeks 1-4)
Requirements Analysis & Architecture Design
Comprehensive analysis of existing processes, stakeholder interviews, and detailed system architecture design with security considerations.
Phase 2 (Weeks 5-10)
Core Module Development
Development of inventory management, formulation, and purchase order modules with Spring Boot backend and RESTful APIs.
Phase 3 (Weeks 11-14)
Integration & Security Implementation
Integration of all modules, implementation of code masking security, and development of approval workflows.
Phase 4 (Weeks 15-18)
Testing & Deployment
Comprehensive testing, user training, and production deployment with monitoring and support setup.
90%
Process Automation
75%
Reduction in Manual Errors
60%
Faster Processing Time
100%
Audit Trail Compliance

Benefits Delivered

  • End-to-end automation of inventory and material management
  • Enhanced security and compliance through code masking and controlled issuance
  • Reduced manual effort and errors in purchase and production workflows
  • Real-time inventory visibility and proactive reorder management
  • Seamless integration between inventory, GRN, and billing modules
  • Comprehensive process coverage with formulation, PO, and billing modules
← Back to Case Studies